Repositories and Preservation Programme Synthesis

We are proposing to undertake a synthesis of the repositories and preservation programme which will support action. This means that the outputs need to be targeted at decision makers with additional information for those that will have to implement the decisions.

We have taken as a starting point the idea that decision makers are most likely to take note of what we are saying if repositories or preservation address problems that they are already worried about, and that many of these will stem from government, funding council or similar policies which they have to implement.

We have identified policies, decision makers who are concerned with them and ways in which we think that repositories or preservation can help.

We are aware that there will be other policies out there that we should be considering, that there may be other ways in which repositories or preservation could help and there may be other people we need to address.

We would very much welcome comments and thoughts on our thinking so that we can take it forward and start the synthesis.

Please comment either by posting comments or by email to Tom Franklin who is leading on this (


The Research Excellence Framework is of concern to many at the moment including senior managers, research managers, researchers and librarians. We believe that it is likely that institutional repositories will make collection of the relevant information easier and cheaper and will support whatever metrics are likely to be selected. It is also possible that open access repositories will lead to research being found more easily and therefore cited more widely. This also supports increasing research recognition.

Funding mandates from funding bodies such as research councils and Wellcome can be addressed through the use of required repositories (such as UK Pubmed Central), but through the use of suitable institutional repositories that support things like embargo periods.

Community and business engagement requires that information is made accessible to those that might effective use of it. Institutional repositories may assist here.

Teaching and learning

Cost reduction may be achieved through better sharing of learning materials, including learning objects, this will be of interest to both managers and teachers who need to then implement and make use of repositories, but contributors will also have to think about using appropriate standards. Integration with the VLE would also enable the most current version of materials to be easily accessible.

Quality assurance of courses, especially franchised courses for instance between a university and FE colleges is of concern to senior managers and teachers and could be supported by making learning resources available across the group through use of repositories.

Many institutions and their managers are concerned with retaining control over the IPR of their learning materials, institutional repositories for learning objects offer one way of controlling access effectively.

Information services and libraries

All managers and Staff are concerned with meeting their legal and Contractual requirements including self-deposit / open access and being able to enforce embargoes. Institutional repositories can help with these issues.

Help wanted

Are these the most important drivers?

Are there other drivers that we should consider?

Have we correctly identified the key audiences who can help to identify these things?

Posted by: Tom Franklin


2 Responses to “Repositories and Preservation Programme Synthesis”

  1. Dorothea Salo on May 13th, 2008 5:22 pm

    Please consider replacing your use of the phrase “institutional repositories” with specific mentions of *people* — managers, developers, liaison librarians, et cetera.

    This will accomplish two things: remove the sense that institutional repositories are magic wands that run themselves, and enforce person-centric rather than machine-centric thinking vis-a-vis resources, policies, etc.

  2. Rachel Heery on May 22nd, 2008 10:01 am


    I think the simple message that repositories make life easier for academics will appeal to decision makers within institutions as well as to individual academics. To quote from a draft document that I just skimmed:

    JISC aims to support academics with their publications and to make it easier to store, find, share, preserve and use their intellectual outputs. Digital repositories can help with making these functions easier.


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