Enhancing Digital Infrastructure to Support Open Content in Education: announcing 15 new projects

I am very pleased to announce fifteen new projects to enhance the digital infrastructure to support open content in education.

The Call for proposals was released in November 2011. We received 34 proposals, the competition was very tough. I’m grateful to all the expert reviewers who helped evaluate bids. Because of the high standard of proposals we were able to allocate more funding than anticipated to approximately £350,000 of HEA/JISC OER Programme funds.

These projects will be completed by November 2012, hence they are Rapid Innovation projects using open innovation methods: plenty of blogging, lots of user involvement, and they are driven by delivering new tools and functionality.

Here is a taste of what they cover

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wordcloud created with the free tool wordle.net

OER Rapid Innovation Projects: the full list:

Attribute images Further developing a tool that allows users to upload images (singly or in bulk), select a Creative Commons licence and specify the name of the copyright holder, publication date and a URL. The tool will then embed a licence attribution statement in the image. It will have integration with Flickr. University of Nottingham
Bebop The main outcome of this work will be a WordPress plugin that can be used with BuddyPress to extend an individual’s profile to re-present resources that are held on disparate websites such as Slideshare, Jorum, etc. University of Lincoln
Breaking down barriers Developing open options for Landmap and geo-aware functionality in Jorum. To enable easier and richer sharing of geo-based resources. University of Manchester, MIMAS
CAMILOE This project reclaims and updates 1800 quality assured evidence informed reviews of education research, guidance and practice that were produced and updated between 2003 and 2010 and which are now archived and difficult to access. University of Canterbury Christchurch
Improving Accessibility to Mathematics Turn an existing research prototype into an assistive technology tool that will aid accessibility support officers in their task of preparing fully accessible teaching and assessment material in mathematical subjects by translating it into suitable markup. University of Birmingham
Linked data approaches to OERs Extending MIT’s Exhibit tool to allow users to construct bundles of OERs and other online content centred around playback of online video Liverpool John Moore’s University
Portfolio Commons Create a plugin for Mahara open source e-portfolio software that will enable users to select content from their portfolio and deposit it into Jorum and EdShare. University of the Arts London
RedFeather RedFeather aims to provide users with a lightweight Resource Exibition and Discovery platform for the annotation and distribution of teaching materials. University of Southampton
RIDLR Dynamic Learning Maps meets Learning Registry UK node (JLeRN) to harvest OERs for specific topics within curriculum and personal learning maps and share paradata. University of Newcastle
SPINDLE

This will be using cheap/free automatic transcription services to transform video to text to enable richer subject specific metadata for cataloguing purposes, using recognised standards and data formats. University of Oxford
SupOERGlue Will pilot the integration of Tatamae’s OER Glue with Dynamic Learning Maps, enabling teachers and learners to generate custom content by aggregating and sequencing OERs related to specific topics. University of Newcastle
SWAP sharing paradata across widget stores Using the Learning Registry infrastructure to share paradata about Widgets across multiple Widget Stores, improving the information available to users for selecting widgets and improving discovery by pooling usage information across stores. University of Bolton
synote mobile Creating a new HTML5 mobile version of Synote to will meet the important user need to make web-based OER recordings easier to access, search, manage, and exploit for learners, teachers and others. University of Southampton
TRACK OER OER in the wild can get lost. This project will add a tracer to find where they go for attribution, research and remix. Open University
Xenith Adding HTML5 as a delivery platform to Xerte Online Toolkits, allowing content to reach a much greater range of devices. University of Nottingham


See the JISC strand page for more detail.

New Digital Infrastructure funding call available now

What better way to welcome the freshly rebranded Digital Infrastructure team blog than to announce a new funding call that spans nearly all the activities that the team is involved in.

The call is available now from the JISC site and the deadline for submissions is 12 noon on Monday 21st of November.

The call seeks projects in the following areas:

  • Resource Discovery – up to 10 projects to implement the resource discovery taskforce vision by funding higher education libraries archives and museums to make open metadata about their collections available in a sustainable way. Funding up to £250,000 is available for this work.
  • Enhancing the Sustainability of Digital Collections – up to10 projects to investigate and measure how effectively action can be taken to increase the prospects of sustainability for specified digital resources. Funding of up to £500,000 is available for this work.
  • Research Information Management – 3 projects to explore the feasibility and pilot delivery of a national shared service for the reporting of research information from Research Organisations to funders and other sector agencies, to increase the availability of validated evidence of research impact for research organisations, funders and policy bodies, and to formally evaluate JISC-funded activities in the Research Information Management programme and to gather robust evidence of any benefits accruing to the sector from these activities. Funding of up to £450,000 is available for this work.
  • Research Tools – 5 to 10 projects on exploiting technologies and infrastructure in the research process as well as innovating and extending the boundaries to determine the future demands of research on infrastructures. Funding of up to £350,000 is available for this work.
  • Applications of the Linking You Toolkit – Up to 10 projects investigating the implementation and improvement of the ‘Linking You Toolkit’ for the purpose of demonstrating the benefits that management of institutional URLS can bring to students, researchers, lecturers and other University staff. Funding of up to £140,000 is available for this work.
  • Access and Identity Management – 5 to 10 projects investigating the embedding of Access and Identity Management outputs and technological solutions within institutions. Funding of up to £200,000 is available for this work.

As always, JISC programme managers are keen to speak to prospective bidders. We’re always keen to talk ideas through and clarify the finer points of the call document. We have set aside 2 specific days for these conversations, the 26th and 27th of October so if you are considering a bid, please do get in touch to arrange a conversation. If those days aren’t good for you then my team mates and I will be happy to arrange alternative times.

This is always an exciting process for JISC staff as we get to hear lots of exciting ideas so I’m really looking forward to seeing what you clever people  come up with this time.

Micro-services?

Why do repositories quickly become so complex? One answer is simply scope creep – repositories have roles in dissemination, research information management and curation and, facing these three ways, it is inevitable that the demands placed upon them mushroom. Without wanting to open up any arguments around SOA or RESTful approaches, one answer is to go back to Cliff Lynch’s 2007 description of the institutional repository as “a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members”. This approach seems to be having a revival.

The California Digital Library (CDL) is charged with providing a environment that enables those at the University of California to curate digital assets effectively. Rather than adopting a single solution, they have pioneered an approach based on “micro-services”. In this approach, the fundamental curatorial functions are disaggregated and provided by a managed and defined set of discrete services. They claim that this increases the flexibility of the environment, its ability to exploit changing technologies, and enables it to develop sufficient complexity to deal with evolving demands without becoming baroque. The approach has also been adopted at Northwestern University and Penn State in the US. The topic was of considerable interest at the recent Scholarly Infrastructure Technical Summit (SITS) meeting.

It’s an approach followed in several current projects, including Hydra. The discussion at the SITS meeting seemed to focus in part on the degree to which such micro-services can be standalone, as some of the CDL ones can be seen, or require that certain assumptions can be made about the environment in which they will be used, as in Hydra (Fedora). In reporting on the SITS meeting, Dave Challis notes that “I’m not convinced the specs for these are well defined enough for general purpose use yet”. There may be useful lessons from initiatives such as the e-Framework on the circumstances in which such definitions are feasible.

Relatedly, perhaps, it was interesting to hear Chuck Humphrey (Head of the Data Library, University of Alberta) speak at the recent SPARC Repositories conference describing the approach taken in Canada whereby a distributed OAIS environment is being established based on discrete services deployed across the country. Previous JISC work such as the Sherpa DP and PRESERV projects explored some of the options a few years ago, and these lessons may be worth revisiting in the light of the micro-services discussions.

There is probably some further learning to be done about what constitutes a viable, usable and sustainable micro-service and, with real examples out there now to use, there is a chance that people’s experiences of providing and using them will be shared.

JISC Grant Funding Call

The JISC Information Environment and eResearch team have been working on a grant funding call which should be released on or around 4th October. There will be a briefing day in London on 11th October; more information to follow about that. Those who keep a close eye on the JISC website and in particular the funding roadmap will be aware of the general direction of the call, but in this post I’ll spell out a little more about it. The call broadly represents a tranche of investment in the technologies, policies and practices that make up the infrastructure to support research and learning. The structure of the call document is still being finalised, but for the purpose of this post we can say that it calls for projects under ten main strands:

Research Information Management refers to administrative data about research (projects, outputs, etc). This is the second round of funding for projects in this area and will focus on interoperability around the CERIF model, simplifying the exchange of research information between and within HE organisations. One aim is to support the community of practice that is emerging in the UK around the use of this standard, and so help universities benefit from shared lessons, skills and experiences. A total of £300,000 may be available for this area of work.

Identity management is an increasing important role for any organisation providing digital identities, for example to its staff and students. JISC has funded the creation of an online Identity Management Toolkit to enable universities and colleges to access and review their identity management processes and policies. Projects funded under this call will be early adopter pilots whereby universities and colleges deploy the Toolkit, work with the its creators and submit case studies to the Toolkit website as part of providing a richer set of resources to support the Toolkit. The projects will also need to share lessons learned with the sector. A total of £200,000 may be available for this area of work.

Identifiers: Universities and colleges create new pages on their public ac.uk websites every day. The management of these websites continues to grow in complexity and size, especially as editorial control is devolved to more departments and institutional staff. The URIs of these websites are a key institutional asset, as a representation of the organisation on the web. This, and the persistence of these identifiers over time, contributes to the trust that can be placed in an organisation’s web presence. The aim of this strand of the call is to start to improve the extent to which identifiers are planned and managed within institutions, and contribute to the technologies and skills required to do that. Projects will be relatively small development activities, resulting in a valid data model for a URI set, plus a corresponding proposed re-organisation of a set of web pages. A total of £70,000 may be available for this area of work.

Infrastructure to Support Resource Discovery: JISC, RLUK and partners have released a vision for infrastructure to support resource discovery and related services in libraries, museums and archives. See http://rdtf.jiscinvolve.org/wp/ for background and context. This vision focuses on the provision of open metadata to support innovative and flexible services for researchers, teachers and students. JISC and partners will be funding work to realise this vision in line with the implementation plan. This area of the call is designed to enable libraries archives and museums to make open metadata about their collections available in a sustainable way, and to investigate the issues involved in its production. A recent workshop run by UKOLN recommended a series of steps that content providers could take in making their data available, in a model influenced by Tim Berners-Lee’s Linked Data Note:
1. make data available in an open form
2. assign and expose HTTP URIs for everything, and expose useful content at those URIs
3. publish data produced in step 2 as XML
4. expose the semantics of data produced in step 2
The JISC funding call will focus on the later steps in this series. A total of £200,000 may be available for work in this area.

Activity Data: Activity data is data pertaining to actions that a user has performed against an online resource or service, including simply reading it. Commercial companies such as Amazon and Tesco have made a great success of exploiting their data about customer activities to improve services to customers, manage stock and support decision making. Recent research and projects have suggested that similar opportunities may exist for Higher education institutions in managing their research, learning, information and administrative services. JISC intends to fund projects that explore these opportunities by positing a way in which their institution could benefit by exploiting this data, developing tools or approaches to exploit the data in that way, and reporting back on their success. There will be scope for larger projects working across several institutions, and a synthesis project to draw out and communicate lessons for the sector. A total of £600,000 may be available for work in this area.

Digital Preservation: Two specific areas of work in digital preservation will be included in the call. The first aims to enable practitioners within UK universities and colleges to test, validate, critique and demonstrate the use of existing preservation tools in live environments. While the most obvious use case is for information specialists within institutions to use this funding to embark on a scoped preservation exercise involving identified information or datasets, and using an appropriate preservation tool or tools, other use cases are possible. A total of £150,000 may be available for this area of work. The second area of work relates to complex visual digital materials and environments, specifically simulations, visualisations, gaming environments, virtual worlds and digital art. Preservation of these resources and environments is hugely challenging, and the work proposed will examine and record emerging good practice, and make recommendations to those facing those challenges in institutions and to JISC and other national and international bodies as appropriate. A total of £120,000 may be available for this area of work.

Geo-spatial: Location is a fundamental concept that underpins analysis within research and learning. Because of this geospatial tools and data can form a core component of research, teaching and learning in almost any discipline. The aim of the geospatial programme area is to increase the use of geospatial tools, infrastructure and information for learners, teachers and researchers; to enhance tools and services and related practice as well as identifying future requirements. Collectively the projects should help improve take-up in the longer term and where relevant they should support the transfer of geospatial skills to disciplines that are not primarily geospatial. A total of £700,000 may be available for this area of work.

Sustainability of at risk resources: Working in a dynamic sector in which organisations are set up, merged, re-organised and closed, it is easy for important digital resources to lose their curating body. Changes of ownership are difficult and valuable lessons could be learnt by applying best practice and sharing experiences. JISC has funded the development of advice in this area. One-off small grants may be made available to support projects in relocating valuable “at risk” resources, in such a way that experience is captured and shared, and feeds into JISC’s future work. A total of £100,000 may be available for this area of work.

Digital Repositories: Significant investment by universities and colleges, and by national bodies such as JISC, means that there is now a solid foundation for UK repository infrastructure that consists of institutional repositories, subject repositories, software, tools, skills and shared services. As a part of this growth and development pockets of excellence and good practice have formed at institutions. This final area of the call aims to improve institutional services that rely on the repository, by enabling the lessons and benefits from the most successful of repository applications, tools and techniques to be realised across a range of universities and colleges. So, small projects will be funded that enable institutions to take repository applications, tools and techniques from elsewhere and deploy them locally, thereby developing sustainable service improvements, building skills, and sharing the practice back with the sector. A total of £180,000 may be available for this area of work.

This is a broad call for proposals, demonstrating the breadth of vision JISC has for infrastructure to support education and research. It has been developed to achieve a balance between exploring the potential of new areas, and building on existing areas of strength to benefit the whole sector.

The draft call text is currently being reviewed by domain experts, who are offering feedback to JISC. Since the text is draft at the moment, and we expect it to change as a result of this feedback, no further information about the call is available at this time. The expert reviewers are: Kevin Ashley, Steve Bailey, Neil Chue Hong, Anna Clements, Liam Earney, Michael Fraser, Marieke Guy, David Harrison, Mark Hedges, Gareth Johnson, David Kay, William Kilbride, Gareth Knight, Mike Mertens, Paul Miller, William Nixon, John Paschoud, Dave Pattern, Andy Powell, Cal Racey, Rosemary Russell, Colin Smith, Owen Stephens, Graham Stone, David Thomas, Paul Walk, and the members of the JISC Geospatial Working Group. We are very grateful for their help advising us on various areas of this grant funding call.

Halfway through the US Blue Ribbon Meeting

Greetings from Blue Ribbon Meeting again. http://brtf.sdsc.edu/index.html

Some interesting angles emerging from a variety of participants. Heard from Thomas Kalil this morning who works as a policy staffer at the White House in the Office of Science and Technology. (Is he perhaps what they call a ‘policy wonk’ … I don’t know. I should have paid closer attention to the West Wing). Anyway – he talked about how the preservation community might be able to get this whole area of digital sustainability onto the Presidential radar. What we don’t do is to present this as a problem that needs to be tackled in ten different ways, at different levels, by diverse stakeholders. We need to realise that the White House is in the business of saying ‘no’ most of the time, so we need to make it as easy as possible for them to say ‘yes’. We need to be realistic about what we’re asking for and we need to be very directed about who in the Presidential office we approach to champion the cause.

What we probably do is get a message to the President that person x at trusted organisation y, has a low cost/high benefit measure that the President really needs to hear, which fits with his broad agenda, and has the backing of many thought leaders across the expert community.

I’m assuming we can transpose that to Downing Street.

 Right … we’re back in session. More later.

#brtf

The Economics of Sustaining Digital Information

I’m in Washington to attend the US Symposium of the Blue Ribbon Task Force on Sustainable Digital Preservation and Access.

Symposium programme – http://brtf.sdsc.edu/symposium.html

This is the end of a two year process of enquiry and analysis where  14 experts have had a series of meetings to consider what the economic implications are, and what economic frameworks are required, to ensure that all of the expensively acquired knowledge that we commit to digital formats is available for as long as we need it … or in some cases, even longer! – given that there is a great deal of information around that subsequent generations might find useful even though we have no clear idea what we should do with it!

The panel of experts is mostly drawn from the US although the UK has been represented by Paul Ayris (UCL) and Chris Rusbridge (DCC). The final report is now available at: http://brtf.sdsc.edu/index.html

The report focuses on four types of information: scholarly discourse; research data; commercially owned cultural content; and collectively produced web content, and uses these categories to frame some recommendations for a range of different stakeholders. These are presented as a number of bullet-pointed lists and tables which can (and no doubt will) be extracted from the report by way of summarising some of the detail contained in the main body of the text.

For those of us not au fait with the language of economics, hearing digital materials referred to as ‘non-rival depreciable durable assets’ makes you stop and think for a moment … but as the concepts are explained and the principles become clear, this well written report starts to give you a slightly new take on the long-term management of digital resources.

#brtf

Data Management Policy – An Interview with Paul Taylor

Dr. Paul Taylor works at the University of Melbourne and has just finished a 2 week secondment in the UK with the JISC-funded EIDCSR (Embedding Institutional Data Curation Services in Research) project based in Oxford. This is an approximate transcript of a quick 5 minute interview between Paul and Neil Grindley (JISC Information Environment Programme Manager)

NG
Hi Paul, thanks for sparing the time out of a very busy schedule … what role do you have in the EIDCSR project?

PT
Thanks Neil … I’m here to help them come up with a draft policy for the management of research data and records. It’s something we’ve had in place at the University of Melbourne since 2005 and we’ve just completed a revision of the policy to hopefully help make it a little more useful for researchers.

NG
Tell us a little bit more about how that policy has been developed at the University of Melbourne and the reactions to it from researchers and data managers.

PT
As I said, we’ve had policy in place since 2005 and early this year we were asked to work out how compliant we were with it, on the basis that if you have a policy and no-one pays any attention to it, its probably not much use keeping it there! Not surprisingly, we found out that most people weren’t compliant and also didn’t really know that the policy was there. We’re hoping that was the reason that they weren’t compliant rather than any sort of animosity against policies in general – but that’s still to be determined.

We reviewed the policy for two reasons: firstly to try and make it of more use to researchers (… there’s limits to that because when you are writing a policy to go across the institution, it has to contain really high level principles about the management of research data. If you get too specific you rule large populations out and then people pay even less attention to it than they did before). Secondly, its to get some attention and a bit of refocus on the data management area. There are a lot of things happening at the university at the moment in terms of the services that the university intends to provide for it’s researchers and some other changes in the Australian environment. We’re hoping to lock the high-level principles away in policy documentation and focus on keeping the guidance, information and support materials up to date and relevant for researchers.

NG
The sustainability of keeping that guidance and information for researchers up to date is a real issue. Capturing their feedback and working it back into future iterations of those materials (and ultimately the policy documentation) is a desirable outcome but also a big challenge isn’t it?

PT
Yes, it is.

NG
How do you think that the policy that you’ve developed in Melbourne transposes to the University of Oxford?

PT
That’s a good question … one of the things that we’ve learnt from the 2005 version of the policy is that its not enough to have the central policy on its own. There needs to be some kind of localisation of the policies and so with this new version of our policy we’ll be asking faculties to come up with their own enhancements so that it makes more sense to their researchers, and then probably get departments to do the same thing. I’d imagine the same sort of system could work at Oxford but it would be a little more complex with the number of people that would need to be involved in coming up with these localised versions of the policy. The hope is that there will be a trickle down effect from the high-level policies which have a practical influence on the way that researchers go about managing data.

In the meetings that I’ve had since I’ve been here, there have been some excellent examples of data managers and data management researchers (I guess you’d call them) who are working closely (one-on-one) with researchers who have come up with some excellent and novel solutions. I think the more that that can happen – a sort of resourcing at the coal face – then the more likelihood there is of high level principles trickling down to meet some of the very local one-on-one researcher-based developments. At that stage, perhaps there would be a general improvement in the management of research data across the institution.

One of the things I’ve heard a lot from people is the need for it to be a federated system. A lot of the departmental research groups have come up with their own systems for managing their own research data. Anything new that is provided centrally from the university has to try and complement those processes rather than take them over. That wouldn’t work well here (in Oxford) and it wouldn’t work in Melbourne. It would tend to antagonise people rather than improve the situation.

NG
Yes … that principle of embedding existing processes and workflows into broader policy initiatives is an important concept for institutions grappling with these kinds of issues at the moment. Thanks very much Paul.

PT
Thanks

University of Melbourne – Policy on the Management of Research Data and Records (2005)
http://www.unimelb.edu.au/records/research.html

Review of Policy on the Management of Research Data and Records (2009)
http://research.unimelb.edu.au/integrity/conduct/data/review

EIDCSR Project (Embedding Institutional Data Curation Services in Research)
http://eidcsr.oucs.ox.ac.uk/

#res3

EC Digital Libraries and Digital Preservation Call

I went to a meeting in Peter Mandelson’s basement the other day, otherwise known as the Department for Business Innovation and Skills just next to Westminster Abbey. Lord Mandelson (if you go up about 17 levels of management) is my boss, so it’s good to know where the orders are coming from.

 Anyway … the meeting was a briefing day and a chance for the European Commission to explain a bit about the priorities and procedures that people should think about if they want to apply for funding for projects in the Digital Libraries and Preservation area (Formally referred to as FP7 ICT Call 6). The presentations are now available online at http://bit.ly/3oPGFe.

The headline issues that I took away from the meeting were …

The whole funding decision-making process takes nearly a year and is extremely competitive. If you are a small organisation that is simply looking for money … it probably isn’t for you! The commission will be evaluating proposals according to 3 main criteria:

1. Are they proposing something that is useful and is technically robust?

2. Will they be able to achieve their objectives?

3. What impact will the work have?

They are looking for effective collaborations. Consortiums must have a lead and at least 3 other partners. How many partners and where they come from is – contrary to popular belief – not that important! There have been rumours in the past that people needed to hook up with Eastern European partners, or Southern European partners, in order to get funding. This is a fallacy. You just need to demonstrate that your consortium will be effective. In fact, once you have your core group of at least 4 EU partners, additional partners (with appropriate expertise) can come from anywhere in the world.

It is not generally the job of a research organisation to know about marketing and exploiting products that are created as part of a research programme. Join up with an organisation who knows about this stuff! It’s important to get it right and sustainability is EXTREMELY important.

Think hard about what sort of project suits your proposal … The models on offer are:

IP’s = Integrating Projects. Large scale (Euros 6 – 12m … sometimes more). R&D work, concepts, methods, tools, systems, often many partners. Advancing the state of the art – producing solutions that are within 3-5 years of being marketable.

STREP’s = Small to Medium Targeted Research Projects. (Generally Euros 2-4m). Focusing on more specific research problems with outputs that might be 5-7 years away from being marketable solutions.

NoE’s = Networks of Excellence. Advancing knowledge and bridging technological domains

CA’s = Co-ordinating Actions. Helping to ensure synergy between EC funded work

SA’s = Supporting Actions. Helping to maximise the effectiveness and impact of EC funded work

Total funding available for this call - Euros 69m

IP’s and STREPS = Euros 56m

NoE’s and C/SA’s = Euros 13m

Strikes me that a lot of people will be thinking hard and talking to other people over the next 12 months to really try and grapple with some of the hard problems in the Digital Preservation area and that is going to have a marvellous impact on the amount and quality of proposals that might end up flowing towards JISC. I’m not saying we’ll mop up failed EC proposals!! … I’m simply saying this has to be good for generally raising our whole collective game in the relevant areas of research and development.

iPres 2009 – Preservation Infrastructure Track

In San Francisco at iPres sitting in the preservation infrastructure track.

Stephen Abrams (CDL) is telling us about micro-curation services. Lots of clear categorisation of types of services that institutions might require. Currently talking about storage requirements. Provide for safety through redundancy, meaning through context, utility through service. Rattling through too fast to capture detail.

Q. How do CDL services compare with iRods?

A. i-Rods are all part of one controlled environment. CDL Micro-services can run as small discreet functions

Pam Armstrong and Johanna Smith from Library and Archives Canada.

They have a trusted Digital repository project that is running from 2008-2010. They are showing a value management framework. The first concern is ‘significance’. They are looking at government records and are trying to determine which records are important even before they arrive at the archive. Talking about a filtering process. Trying to deal with web 2.0 issues and are working on some guidelines.

They have established a records management task force with a high level of government support. A directive on recordkeeping is linked to a management accountability framework. If departments are found to be wanting with their records management function, they are denied the right to delete records. Good stick. There are functional requirements for EDRMS based on ISO. There is a proposed shared service for EDRMS for government info in Canada. They have built open source software eRTA for records managers. They have been working on metadata core set. They are using MODS and MARC and the info is discoverable by public. They have got to their summary already … my o my – these talks are quick!

The lessons learnt include the usefulness of the mandatory instrument that has consequences (see above).

Q. do you accept all formats?

A.  No, they have acceptable formats. Can’t do all formats.

Q. How implemented is all of this?

A. The implementation is uneven. All the instances across govt are implemented inconsistently. They have got lots of work to do to bring the legacy information into line.

Robert Sharpe – Tessella

Representing PLANETS consortium. Title is “Are you Ready? Assessment of readiness of organisations for Digital Preservation”. (I’m interested in this talk. Wondering how this matches up with JISC-funded AIDA project). They did a survey. To establish whether people were ready to use Digital Preservation solutions. The target group for PLANETS is national libraries and archives. There are 96 of these in Europe. They also invited any other interested parties to contribute. They got 206 responses. 70% responses from Europe.  They were a diverse community representing a range of roles.

15% digital preservation

16% in general preservation

22% curation

16% IT

also directors researchers data managers etc …

93% aware of DP challenges.

17% had not considered solutions.

52% did not have preservation policies.

They were 3 times more likely to have a DP budget if they had a DP policy in place. The majority had budgets to do capital activities. DP not really embedded in the institutions that responded still. What needs to be preserved? Stuff in file systems = 77% … many other categories going down to a long tail. National Libraries feel they have almost no control of the formats they have to accept. National Archives however claim high levels of control.

80% of organisations say they have less than 100TB to store in 2009. They think that by 2019, 70% orgs will have more than 100TB and 42% will have more than 1Pb. 85% have a solution or are working on one. They are generally expecting ‘plug and play’ components. That’s the trend and what people are expecting.

What functionality is important? Single most important function was that the repository must maintain authenticity, reliability and integrity of records. 17 different functions cited. Least important function is ‘checks for duplicate items’.Very little agreement on which standards should be used! (surprise surprise!) Of 13 standards on Robert’s chart, PREMIS in the middle in terms of who is using it already.

Summary …

Excellent start on getting DP message out
More work needed on policies and budgets
Wide range of types of digital info from range of sources
Significant quantities of data to preserve
Component-based solutions required
Best practice not yet clear
Early adopters are busy and planning to do more

Q. We are doing a good job with early adopters but what about the wider community. The success factor will be general users engaging with Digital Preservation

A. Yes

Q. The standards you showed, the figures are high for people not even having heard of them!

A. Yes.

End of session

Data in Nature

Finally got around to looking at the article on data that appeared on the Nature website last week.

http://www.nature.com/nature/journal/v461/n7261/full/461145a.html

Very nice to see JISC mentioned so positively in the editorial. They mention the Digital Curation Centre by name which is obviously one of the key pieces of support and infrastructure that JISC is funding to ensure that UK universities and colleges have access to advice and guidance in the handling and managing of research and other types of data.

Some other resources they didn’t have space to mention …The DCC (in collaboration with the Research Information Network) run the Research Data Manager’s Forum. This is a series of meetings that have brought a number of practitioners, funders and other stakeholders together to examine and discuss the issues facing data managers and curators.

http://data-forum.blogspot.com/

There is a mailing list available that is geared towards this community

https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RESEARCH-DATAMAN

There is a recent report (Nov 2008) that looks at the Benefits of Curating and Sharing Research Data.

http://www.jisc.ac.uk/publications/documents/databenefitsfinalreport.aspx

Another report (Jan 2009) looks at various national infrastructures enabling the sharing of data.

http://www.jisc.ac.uk/whatwedo/programmes/preservation/nationaldata.aspx

Earlier reports are available … one looking at the skills, roles and career structures that are required to support data scientists

http://www.jisc.ac.uk/publications/documents/dataskillscareersfinalreport.aspx

All of which build on a report from 2007 authored by Liz Lyon, “Dealing with Data”.

http://www.jisc.ac.uk/publications/documents/dealingwithdatareportfinal.aspx

The JISC Research Data Management programme is now in full swing and is in the process of starting 8 new major projects that will examine various aspects of Data Management Infrastructure. These projects will be supported by the DCC and other initiatives that will progress specific areas of complementary work (e.g.Tools).

http://researchdata.jiscinvolve.org/