iPres 2009 – Preservation Infrastructure Track

In San Francisco at iPres sitting in the preservation infrastructure track.

Stephen Abrams (CDL) is telling us about micro-curation services. Lots of clear categorisation of types of services that institutions might require. Currently talking about storage requirements. Provide for safety through redundancy, meaning through context, utility through service. Rattling through too fast to capture detail.

Q. How do CDL services compare with iRods?

A. i-Rods are all part of one controlled environment. CDL Micro-services can run as small discreet functions

Pam Armstrong and Johanna Smith from Library and Archives Canada.

They have a trusted Digital repository project that is running from 2008-2010. They are showing a value management framework. The first concern is ‘significance’. They are looking at government records and are trying to determine which records are important even before they arrive at the archive. Talking about a filtering process. Trying to deal with web 2.0 issues and are working on some guidelines.

They have established a records management task force with a high level of government support. A directive on recordkeeping is linked to a management accountability framework. If departments are found to be wanting with their records management function, they are denied the right to delete records. Good stick. There are functional requirements for EDRMS based on ISO. There is a proposed shared service for EDRMS for government info in Canada. They have built open source software eRTA for records managers. They have been working on metadata core set. They are using MODS and MARC and the info is discoverable by public. They have got to their summary already … my o my – these talks are quick!

The lessons learnt include the usefulness of the mandatory instrument that has consequences (see above).

Q. do you accept all formats?

A.  No, they have acceptable formats. Can’t do all formats.

Q. How implemented is all of this?

A. The implementation is uneven. All the instances across govt are implemented inconsistently. They have got lots of work to do to bring the legacy information into line.

Robert Sharpe – Tessella

Representing PLANETS consortium. Title is “Are you Ready? Assessment of readiness of organisations for Digital Preservation”. (I’m interested in this talk. Wondering how this matches up with JISC-funded AIDA project). They did a survey. To establish whether people were ready to use Digital Preservation solutions. The target group for PLANETS is national libraries and archives. There are 96 of these in Europe. They also invited any other interested parties to contribute. They got 206 responses. 70% responses from Europe.  They were a diverse community representing a range of roles.

15% digital preservation

16% in general preservation

22% curation

16% IT

also directors researchers data managers etc …

93% aware of DP challenges.

17% had not considered solutions.

52% did not have preservation policies.

They were 3 times more likely to have a DP budget if they had a DP policy in place. The majority had budgets to do capital activities. DP not really embedded in the institutions that responded still. What needs to be preserved? Stuff in file systems = 77% … many other categories going down to a long tail. National Libraries feel they have almost no control of the formats they have to accept. National Archives however claim high levels of control.

80% of organisations say they have less than 100TB to store in 2009. They think that by 2019, 70% orgs will have more than 100TB and 42% will have more than 1Pb. 85% have a solution or are working on one. They are generally expecting ‘plug and play’ components. That’s the trend and what people are expecting.

What functionality is important? Single most important function was that the repository must maintain authenticity, reliability and integrity of records. 17 different functions cited. Least important function is ‘checks for duplicate items’.Very little agreement on which standards should be used! (surprise surprise!) Of 13 standards on Robert’s chart, PREMIS in the middle in terms of who is using it already.

Summary …

Excellent start on getting DP message out
More work needed on policies and budgets
Wide range of types of digital info from range of sources
Significant quantities of data to preserve
Component-based solutions required
Best practice not yet clear
Early adopters are busy and planning to do more

Q. We are doing a good job with early adopters but what about the wider community. The success factor will be general users engaging with Digital Preservation

A. Yes

Q. The standards you showed, the figures are high for people not even having heard of them!

A. Yes.

End of session

3 thoughts on “iPres 2009 – Preservation Infrastructure Track

  1. Chris Rusbridge

    Ummm, this looks interesting but way too hard to read! Could we get come paragraph breaks, please?

  2. Stephanie Meece

    Let me echo Chris’s plea… I can’t read this either. Also suffers badly from Jisc’s Chronic Acronym Addiction.

  3. Neil Grindley

    OK, yes sorry folks – I meant to sort this out once I’d had a word with colleagues here at JISC about WordPress and the disappearing paragraphs problem!

    Firefox appears to collaborate better with WordPress so the entry should be more readable now. (Well as readable as a rather garbled live conference session blog can be!), which will also have to be my excuse for all the acronyms. I must remember to attend my next group session of Acronymics Anonymous

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